Last week, in my article “How Fatherhood Has Changed My Life” I mentioned that I’ve learned the importance of working in bursts.  A burst is when you take a short period of time and work full-out for that period of time.

Working in bursts is valuable for many reasons:

• you can make use of short periods of time that might otherwise not feel productive

• you can complete a short burst when your motivation is to low to start something bigger

• you can get  a lot done with focused energy

So how do you best work in bursts?  Here are some tips:

1. Have projects arranged

The only way you will be able to make use of a short burst is if you have your projects arranged in an easy to use system.  One way to do this is to use folders for each and every project you have that you are working on.  This is one of the most valuable things that I took out of Getting Things Done (see my review here).  By having each project in a folder you only need to have to one folder on your desk at a time that you can focus on.

2. Know the order of importance

Having your projects arranged is only half the battle; you need to know what order that they need to be accomplished.  Which project is the most important?  Doing a burst session on a low priority project might be valuable, but doing that same burst on your top priority project will allow you to excel.

There are many ways of establishing your order.  It can be as simple as a to-do list that you rank or it can be an elaborate process that is part of a full productivity system.  I use my weekly planning system to prioritize my products based on the goals I am pursing.

3. Have a clear workspace

The next step is to make sure you have a clear workspace.  Get rid of everything except the project that you are working on and any tools necessary to complete that project. If you have your projects arranged and set in individual folders you should have no need for a cluttered desk.

Having a clear workspace helps you to focus. You won’t be distracted by other things on your desk that vie for your attention.  You won’t be tempted to pause what you are doing to work on something else.  It also gives you the ability to spread out and organize yourself as you move forward on your project.

4. Turn off all distractions

The point of your burst period is to single task. You don’t want to be moving back and forward between tasks.  In order for you to do this you need to turn off all distractions.  The biggest distractions are often forms of communication.  Things such as email, telephones and Twitter can easily pull you away from the task at hand.  Closing your email box, web browser and putting your phone on silent will allow you to work without interruptions and get a lot more done.

If you work in a public place that is prone to interruptions put a “do not disturb” sign on your door or wear headphones to indicate that you are not to be interrupted.  This may take some time to train those around you but once they learn your policies it will be well worth it for you.

5. Have a pad of paper and pen off to the side

As you work away on your project, your mind will naturally tend to wander at times.  You’ll think of new ideas, projects that you could start, or things you need to do.  Having a pad and paper at your side will allow you to record your thoughts and return to your main project. Your mind will then forget about the thought and focus on the project. If you don’t write it down you’ll be tempted to take action towards what has come to mind, and your brain won’t be able to refocus on the project.

6. Go full out for a predetermined period of time

Once you have taken these steps you now need to work; work hard and steady for the time that you have set aside.  This is the essence of working in bursts.  Go full out, using all of your energy. If possible set yourself a time limit as to how long you will work.  Having a deadline for when you will stop working keeps you moving.  It also gives you something to look forward to.  So you’ll be both pushed to work harder during the time you have, but you will also be assured that a reward is coming when you are done that time.

Working in bursts is powerful.  It will allow you to get more done in a short period of time.  Perhaps you only have a short period of time.  It’s easy to put off meaningful activity because you “don’t have enough time.”   Instead you can do a burst of activity towards an important project.  Perhaps you don’t feel motivated to settle in and work.  Instead commit to working just a short time in a burst.  Often getting started like this with a burst will give you momentum to carry forward and keep working.

How can you apply bursts?  Take a minute right now and don’t leave this article without taking some action. Write down three priority activities that you can do in a burst period, and write down at least three different times of your day, or situations that you face, where a burst effort might be appropriate.  Now go and do it!

Written by:
The Success Professor – Danny Gamache (Follow me on Twitter: @successprof)

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Tags: Accomplishments, Bursts, focus, Getting Things Done, Personal Growth, Productivity, project management, single-task

This entry was posted on Tuesday, June 2nd, 2009 at 10:55 pm and is filed under Goal Setting, Productivity. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.